Student Organization Registration

RSO Re-Recognition/ Registration

• RSO - Registered Student Organization

• Registration - This a term that is used to describe the process that NEW Student Organizations go through in order to become recognized by Murray State University for the current academic year.

• Re-Recognition - This is a term that is used to describe the process that EXISTING Student Organizations go through in order to become re-recognized by Murray State University for the current academic year.

University Recognition

Any student organization who wishes to affiliate themselves with the Murray State University name and utilize campus facilities must be recognized by the university.

• To receive University recognition, student organizations must be registered through the Center for Student Involvement, located on the first floor of the Curris Center, Room 202.

• Groups seeking to become recognized by the University must follow the steps outlined below. Documents will be submitted to the Center for Student Involvement where they will be reviewed and approved.

Student Organization Registration Guidelines

NEW STUDENT ORGANIZATIONS

Newly formed groups may register at any time during the school year and may hold two meetings on campus for organizational purposes prior to registering with the university.

In order to be a recognized organization, the following steps must be taken:

1. Acquire a faculty/staff advisor.

2. Complete the Student Organization Registration Form (must be signed in to your murraystate.edu email account).

3. After completing the registration form, the Campus Advisor will be emailed a verification form.

4. Submit a copy of constitution/by-laws to msu.studentorganizations@murraystate.edu.

ANNUAL RE-RECOGNITION

Deadline: September 9, 2024 by 4 p.m.

Student Organizations who were registered in the previous academic year MUST re-recognize their organization through the Center for Student Involvement. These organizations will follow the same steps as new student organizations regarding organization registration. *must sign in with a Murray State University email!

1. Complete the Student Organization Re-Recognition Form online

2. After completing the registration form, the Campus Advisor will be emailed a verification form.

3. Submit an updated copy of constitution/by-laws ONLY IF changes have occurred to msu.studentorganizations@murraystate.edu.

Please note that any missing documents will delay the approval process of registering a student organization.

Constitution

A constitution, bylaws, or charter contains specific information regarding the organization’s structure and procedures. This document must include the following:

• A clear statement of purposes

• Requirements and obligations of membership

The following statements must be included in the constitution in order for a student organization to be considered for University recognition:

• A limitation on membership to matriculated students, but without any restrictions on the basis of race, color, national, or ethnic origin, religion, sex, disability, sexual orientation, or veteran status except as expressly permitted by law.

• A pledge that the organization will abide the rules and regulations of the University as a condition to initial and continued registered status

Download a Sample Constitution to help guide you in creating your own!

Campus Advisor(s)

• The selected Campus Advisor for the organization must be separately verified by the Center for Student Involvement and must have a Campus Advisor's Google Form on file (will be emailed after registration/re-recognition form is completed).

• The Advisor(s) work(s) closely with the student organization to ensure a cooperative relationship between the organization, its members, and the University.

• The Advisor(s) ensure(s) that all reasonable steps are taken to protect the safety and welfare of all student organization members during meetings and activities.

• The Advisor(s) is(are) responsible for assisting organizational officers in completing necessary requirements (i.e. Student Organization Maintenance, contacting the IRS to obtain a tax identification number if one has not already been established, etc.) and for ensuring that these documents/forms are submitted at the appropriate deadlines throughout the academic year.

• If a Campus Advisor would like to resign from their Campus Advisor position, the Office of Student Organization can provide a letter of resignation to the advisor. Please contact Kade Gambill, kgambill@murraystate.edu, for more information.

RSO Registration Forms

Note: you must be signed in with your murraystate.edu email account

New Student Organization Registration

Existing Student Organization Re-Recognition

Updated Officers  Form

Updated Advisor's Form

Student Organization Registration Maintenance

• To maintain recognition from the University and to reserve on-campus space, each organization must submit the Student Organization Registration/Re-Recognition Form at the following times:

  • At the beginning of each Fall Semester.

    • Forms that must be submitted during an academic year

    • MUST submit changes when they occur

      • Faculty/Staff advisor(s)

      • Contact Information

      • Changes in Officers

      • If organization becomes inactive