Murray State University Alumni Enewsletter
October 2011
Benefits Changes and Open Enrollment
Information sessions will be held
Vision Plan
New supplemental 403(b) plan provider
Your current benefits selections
Walgreens and Anthem
Change in Life Circumstances? 30 Days to Inform HR
Reporting Leave While on Leave
Job Vacancy Advertising Change
Volunteers must sign form
I-9 Deadline - 72 hours from Day 1
PAs for Leave Time Due at Start of Leave
Serving you in HR

Benefits Changes and Open Enrollment
The Open Enrollment period is Monday, Oct. 17 to Friday, Oct. 28.  Information packets will be sent via campus mail on or around Monday, Oct. 17 and responses will be due in HR by 4:30, Friday, Oct. 28. 

Below are some of the major changes to benefit plan beginning Jan. 1, 2012:

  • 4.8% overall increase in medical plan premiums.
  • Extended family benefits offered
  • Vision insurance added
  • Supplemental 403(b) plan provider added
  • Health Savings Account maximum contribution increased slightly
  • No change in the Flexible Spending Accounts
  • No change in the Wellness Incentive Plan, or premiums for Dental or Life Insurance

Information sessions will be held:
Thursday, Oct. 20: 10:00 AM-11:30 AM: Wrather*
Thursday, Oct. 20: 4:00 PM-5:30 PM: Wrather*
Thursday, Oct. 20: 7:00 PM-8:30 PM: Wrather*
Friday, Oct. 21: 10:00 AM-11:00 AM-BVC
Friday, Oct. 21: 11:00 AM-12:00 PM-BVC
Monday, Oct. 24: 10:00 AM-11:30 AM-Alexander Hall, Rm 240**
Monday, Oct. 24: 3:00 PM-4:30 PM-Alexander Hall, Rm 240**
   *   Capacity is 260
   **      Capacity is 128

Vision Plan
Q & A’s with vendor, who will be available

Thursday, Oct 20, 8:00 AM to 5:00 PM
Monday, Oct. 24, 8:00 AM to 4:00 PM

in the Cumberland Room of the Curris Center.

New supplemental 403(b) plan provider
The Legend Group offers opportunities to invest in mutual funds or annuities in any of 7 professionally managed asset allocation strategies.  Services include personal investment planning and seminars on a wide range of financial topics.  They are represented in our area by Tammy Clark.

Your current benefits selection
To see all the plans in which you are currently enrolled, login to myGate, then

    • Click “Employee” tab (at top of page), then
    • Click “Benefits” link on top left, then
    • Ensure “As of date” is “Current” & click “Select” button.

Walgreens and Anthem
Effective January 1, 2012, Walgreens may not be an in-network provider of pharmacy services for Anthem.  See Walgreens Pharmacy Network Updates online at

Change in Life Circumstances? 30 Days to Inform HR
To make a mid-year change in the health, dental, or vision plans after the birth of a child, marriage, or other change in life circumstances, employees must contact the benefits staff within 30 days of the event in order to make changes to benefits.  Otherwise, the employee must wait until the next open enrollment period to make the change.

Reporting Leave While on Leave
All regular employees must report leave during their contract period.  In addition, all employees on paid leave must report leave except those on sabbatical.  For example, faculty who are on military duty must report leave in the military leave category.

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Job Vacancy Advertising Change
Print ads are no longer necessary for faculty vacancies, provided that the ads 1) appear in online journals 2) appear for at least 30 days, and 3) are free for the public to access, e.g., no membership fees are required to see the ad.  No changes are occurring for advertising non-exempt and exempt staff vacancies.

Volunteers must sign form
Please have all volunteers sign the volunteer form found here.
The following persons are generally not volunteers.

  • Anyone receiving a paycheck from MSU’s payroll department.
  • Students coordinating activities for Residential Colleges, student associations or clubs.

The following persons generally ARE volunteers

  • WKMS telethon workers

I-9 Deadline - 72 hours from Day 1
All new employees must have a completed I-9 form within 72 hours of beginning work.  For example, a person who starts on Monday must have the I-9 completed by Wednesday afternoon.  Please do not allow an employee to work if this deadline is not met.

For persons returning to MSU employment, any break in service of one day or more requires a new I-9.  This excludes faculty, dining services staff, and others who have a routine summer break.  I-9’s must be completed by adjuncts and temporaries when they are rehired after a one day break in service.

PAs for Leave Time Due at Start of Leave
Department Heads must have a PA completed within 5 days after the start of any employee’s paid leave estimated to be 2 weeks or longer.  The Kentucky Employees Retirement System (KERS) is beginning a new reporting system which requires PAs for leave time to be expedited.  Failure to submit reports so HR can meet KERS’s deadline will cause Murray State University to be assessed heavy monetary penalties.

Serving you in HR

See the entire HR staff with photos online.


Mary Armstrong
Benefits Manager

Allison Graham
Asst. Benefits Manager

Marcie Clark
Benefits Specialist


Haley Millwood
Employment Spec- PA’s & NonEx Hiring

Kayla Johnson
Employment Spec-    Non-exempt Hiring

Liz Hinton
Employment Spec-Exempt Hiring

Nancy Clendenin
Admin Asst I

Banner & Workers Comp

Lisa Dick
HRIS Coordinator

Katie Rogers
HRIS & Records Spec

General HR Questions

Lacey Baker
Admin Asst II

Robbie Marine
HR Associate

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Human Resources Department
412 Sparks Hall/ Murray, KY 42071/ 270-809-2146 office / 270-809-3464 fax / job applicant site /
Please send commments to

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