Academic Advising

Especially for Undergraduate Students:

Advanced Scheduling: See myGate Academics Tab (graduation cap icon in menu), Registration Status, for time/date of your registration window, as well as information on holds and more. 

Advanced Scheduling begins April 10th. Meet with your Academic Advisor NOW to be sure that your Advisor Hold is released in time for your registration window. 

Accessing myGate from your mobile? Use menu icon to open drop-down with icons.

Click a button:

Action Dates, Quick Links, Forms, University Bulletin

Action Dates for Spring 2017 -- click HERE   

Registrar Calendar -- click HERE

Quick Links for Academic Advising -- click HERE (contact information for services campus-wide)

Forms -- click HERE (Change of Major/Area/Advisor, Overload, Appeals, Name Change, Preferred First Name)

University Bulletins -- click HERE (Registrar home page -- scroll down for Bulletins -- check your RACR for Bulletin year in force for you)

Academic Advising: Your Advisor, Your Responsibilities

All Murray State Undergraduate Students MUST meet with their Academic Advisors in order to be able to register for classes. 

Advisor: Who is my Advisor? What are my Responsibilities for Academic Advising? What are my Advisor's Responsibilities? Click HERE (includes what you need to do and bring for an Academic Advising session)

Use your RACR, or Racer Academic Completion Report, to evaluate which classes you need. See How to Read A RACR for help.

Declaring/Changing Area, Major, Minor? Click HERE

Planning Worksheet -- for making a semester-by-semester plan for courses you will need -- click HERE

YOU are responsible for your academic success, and Murray State University Academic Advising is here to help you to achieve your goals.

If you don’t find the information you need on this website, please contact your Academic Advisor, Department Chair or Program Coordinator, or Dr. Barbara Cobb, Coordinator of Academic Advising, bcobb@murraystate.edu or  msu.advising@murraystate.edu

Graduate Students: Contact Your Department Chair or Program Coordinator for Academic Advising information.

Registrar, Bursar, Financial Aid, Scholarships

Registrar: 270-809-2394 / website click HERE for Academic Records, Enrollment Verification, RACR Questions and Problems, Transcripts, Graduation 

Bursar: 270-809-4227 / website click HERE for Tuition and Fees -- CHECK with the Bursar's Office before you drop classes. 

Financial Aid: 270-809-2546 / website click HERE for Financial Aid questions -- FAFSA needs to be completed EVERY year -- contact a Financial Aid Counselor before you drop classes or change programs.

Scholarships: 270-09-3225 / website click HERE for Scholarship questions -- contact the Scholarship Office before you drop or audit classes or change programs. 

RACR -- How to Read Your RACR 

RACR, or Racer Academic Completion Report, is your interactive tool to track your progress toward graduation. 

Click HERE for a tutorial on how to read your RACR and use its tools (PPT). Recommended: Follow along on your own RACR (second screen or on your mobile device). (Updated 3/17)

How to use the WHAT-IF feature on RACR -- click HERE (2-minute tutorial). What-If allows you to see how your program of study would change with a different area, major, minor, second major or minor, Bulletin year, etc. Easy and fun to use!

Planning Worksheet -- for making a semester-by-semester plan for courses you will need -- click HERE

Registration 101 -- How to Register for Classes

Click HERE for a tutorial on Registering for Classes

Registration is on myGate, Academics, Add or Drop Classes

Click HERE for information on the pre-registration verification form (you may have to complete this in order to be able to register) 

Planning Worksheet -- for making a semester-by-semester plan for courses you will need -- click HERE

Finding Online, Second-Half-Semester, or Transfer Courses and other Transfer Information

Online Courses and Programs -- click HERE

Second-Half-Semester Courses -- click HERE

Transfer Courses -- how will they count at Murray State? -- click HERE

Transfer to Murray State? Good move! Transfer Center -- click HERE for contact information and link to the Transfer Center website

NOTE: To make sure that you do not lose money, contact the Bursar's Office BEFORE you drop a class. Have Financial Aid or Scholarship? Contact the Financial Aid and/or Scholarship Office before you drop or audit a class.

Consent to Release -- The Why and How

What is Consent to Release and why I need to know -- click HERE  

Getting Help: Dropping or Auditing, Tutoring, Counseling, Disability Services, Advisor Trouble  

Considering Dropping or Auditing a Class? What is an Audit? -- click HERE -- NOTE: To make sure that you do not lose money, contact the Bursar's Office BEFORE you drop a class. Have Financial Aid or Scholarship? Contact the Financial Aid and/or Scholarship Office before you drop or audit a class.

Tutoring Information -- click HERE

Counseling -- click HERE for counseling options on campus NOTE: Emergencies; Contact Public Safety 270-809-2222 for immediate help

Student Disability Services -- need help with a disability? need temporary accommodation? unsure if you may qualify for disability accommodation? -- click HERE

Having trouble with your Academic Advisor? -- click HERE; if you do not find the help you need, please contact msu.advising@murraystate.edu.

Education Abroad and International Student Advising

Click HERE for Student information on Education Abroad, including a list of programs available for the coming year. 

Education Abroad website -- click HERE

Education Abroad email: msu.studyabroad@murraystate.edu

International Students: Contact the International Student Services Office -- click HERE

Finding, Declaring, Changing Your Area, Major, and/or Minor 

An Area is a comprehensive program that works with University Studies to make up your academic program. A Major and Minor work together with University studies to make up your academic program. On RACR, scroll down to your area or major: there your program will be identified as area or major.

Area or Major MUST be declared before registration following your completion of 45 credit hours.

If you have/need a Minor, Minor must be declared before registration following your completion of 60 credit hours.

You may combine and Area and a Minor, or more than one Area, Major, or Minor, but doing so likely will require extra credit hours. Discuss with your Academic Advisor and chairs/program coordinators of the programs you want to include.

The multidisciplinary Liberal Arts (BA/BS) major is an alternative, should you want to combine three or more fields of study. Contact program coordinator at bcobb@murraystate.edu for more information.

List of Areas, Majors, Minors -- click HERE

University Bulletin -- includes all programs by college/school, plus courses -- click HERE

Finding, Declaring, and/or Changing an Area, Major, or Minor -- click HERE

Planning Worksheet -- for making a semester-by-semester plan for courses you will need -- click HERE

NOTE: Is your Financial Aid or Scholarship linked to your current area or major? Check with the Financial Aid and/or Scholarship Office before changing your program. 

Especially for Undergraduate Academic Advisors:

Click the arrow for more information

Advanced Scheduling Advisor Information

Click HERE for information on Advising Undergraduate Students for Advanced Scheduling (updated 3/17)

Click HERE for Intensive Academic Advising Training (important for new and forgetful advisors) (updated 10/16)

Need information or training? Contact Barbara Cobb, Coordinator of Academic Advising at bcobb@murraystate.edu or  msu.advising@murraystate.edu.

Note to All Academic Advisors: Be sure that you have accurate up-to-date information. When in doubt, refer student or advisee to a person who has the accurate up-to-date information needed. Consult Registrar, Bursar, Financial Aid, Scholarship, or other offices. Quick Links -- click HERE

Undergraduate Academic Advising Checklist

Click HERE for Academic Advising Checklist, a Word Doc with Hyperlinks -- review it, revise it, edit it, adapt it, make it your own.

Need information or training? Contact Barbara Cobb, Coordinator of Academic Advising at bcobb@murraystate.edu or  msu.advising@murraystate.edu.  

Your program should have a four-year Plan. A generic plan worksheet is provided HERE.

How to Read a RACR for Academic Advisors

Click HERE for a 10 minute overview on using RACR to track student progress toward degree. (updated 8/15)

The RACR, Racer Academic Completion Report, is the tool that the Registrar uses to determine a student's status and progress toward graduation. Advisors need to help students monitor their RACRs and to make sure all student RACRs are accurate and up-to-date. If coursework is missing or applied incorrectly, usually an advisor's intervention is needed to fix these problems. This training includes information on how to use, fix, and get help with RACR. 

RACR is accessed through myGate, Teaching/Advising, RACR Degree Audit. If you do not have access to RACR (if the screen is blank), contact msu.racr@murraystate.edu or your Department Chair to request access. 

RACR Office -- msu.racr@murraystate.edu

Upcoming Undergraduate Academic Advising Training

Please email msu.advising@murraystate.edu. for training and resource needs. Murray State University Academic Advising is always available to help you!

Transfer Advising

Click HERE for information on Transfer Advising. (updated 3/15)

Transfer Center website: HERE

Referrals -- Reporting and/or Getting Help for Students 

Click HERE for information on submitting a Referral.

Referrals uses the Retention Office's Mapworks platform to link students with resources. Instructors and Advisors should submit Referrals for students with attendance, academic performance, or other issues that may affect their academic success. Mapworks is linked through myGate Teaching/Advising and is managed by the Retention Office. 

Easy access to midterm grades: Mapworks -- look up student using search box, scroll down to Details, then Courses.

Mapworks training for Academic Advisors is offered through the Office of Retention. 

Contact msu.retention@murraystate.edu for Mapworks Referrals information, questions, training.

Dropping vs. Auditing: Information for Academic Advisors and Instructors

Should your student or advisee drop or audit a class? Should you allow a student to audit your class? Click HERE for answers and help. 

Bursar's Note: Students MUST drop and add on the SAME DAY to reduce or prevent added expenses. Student or advisee should contact the Bursar's Office BEFORE dropping a class. 

Financial Aid Office Note: Before dropping or auditing a class or changing program, student or advisee should contact the Financial Aid Office and consult with a Financial Aid Counselor. 

Scholarship Office Note: Before dropping or auditing a class or changing program, student or advisee should contact the Scholarship Office. Audited courses do not count for most scholarships. If a student or advisee loses a scholarship, the student or advisee will receive information on appeals.

Education Abroad -- Information for Academic Advisors and International Students -- Contacts for Academic Advisors

Click HERE for Academic Advisor and Student information on Education Abroad, including a list of programs available for the coming year. 

Education Abroad website -- click HERE

Information for Faculty members interested in teaching abroad -- click HERE

Education Abroad email: msu.studyabroad@murraystate.edu

Questions about International Students and Advising? Contact the International Student Services Office -- click HERE

Consent to Release -- Your Responsibilities

Before releasing any information (in person, over the phone, via email), be sure that you know your responsibilities.

Click HERE for information on Consent to Release and FERPA (privacy) regulations.

The Academic Advising website is a resource of Murray State University Academic Advising. Questions, comments, suggestions? Please email msu.advising@murraystate.edu