Thank You Letters
MSU students are required to write a thank you letter to the scholarship benefactor for each Murray State University scholarship he or she has received.
Through the generosity of one or more benefactors, you have received the gift of a scholarship; and you want to express your gratitude for that gift, just as you would any other. Without the generosity of these benefactors, the scholarships would not be available. Your letter is important to our scholarship benefactors because it shows them the impact they are having on you, our student.
Thank You Letter Guidelines
DO submit your letter by October 1, 2014. Failure to meet this deadline will result in a class registration hold; you will not be able to register for Spring 2015 classes (information below).
DO refer to the example below. Our goal is to help you submit an approved letter, so please let us know if you need assistance. You are welcome to contact Jamie Haynes at firstname.lastname@example.org if you have questions.
DO type the letter. This is a semi-formal business letter to someone you do not know. You may omit the inside addresses. Handwritten letters will not be accepted.
DO write the inside salutation of your letter to the scholarship’s benefactor: “Dear (insert scholarship name) Benefactor”. Please note that this is exactly as the salutation should appear in your letter, with the complete name of your scholarship inserted where appropriate.
DO thank the benefactor for their part in making the scholarship possible. Tell them how the scholarship is making a difference in your life. Be sure to express your appreciation for their generosity and for being honored as this year's recipient.
DO include a bit of personal information to help the benefactor connect with you. Since your letter will be for public consumption, you may leave out any personal information that you don’t feel comfortable sharing if you would prefer (your address, phone number, email, etc).
Some examples of information to include:
- How receiving this scholarship has affected you
- Activities in which you may be involved
- Why you chose to attend Murray State University
- Your post-graduation career plans
DO ensure your letter contains an opening paragraph, a body, and a closing paragraph. While there is not a required maximum number of paragraphs, one short paragraph simply stating “Thank you for the scholarship ” is not acceptable.
DO sign your letter. The regards follows the closing paragraph, your written signature follows the regards, and your typed name will follow your signature.
DO pay close attention to use correct grammar, spelling, and organization of your letter. Review your letter for coherency. A well-written letter is not only a reflection on you, but on Murray State University as well.
DO NOT thank the benefactor for choosing you as the recipient, nor should you mention the amount of your award. The benefactor does not choose the scholarship recipients. Some appropriate wording would be “I would like to take this opportunity to thank you for making this scholarship possible” or “I am honored to be a recipient of this scholarship.”
DO NOT write your letter to the scholarship selection committee. While it is admirable to want to thank the selection committee, the purpose of this letter is to thank the benefactor who made the scholarship possible.
DO NOT use slang or other inappropriate language.
Students will be required to resubmit a thank you letter if the original does not meet these guidelines. If you do not have access to a computer/printer, please contact the Office of Development at 877-282-0033 (toll-free) or 270-809-3737 or the Scholarship Office at 800-272-4678, extension 4 (toll-free) or 270-809-3225.
Although you have written your letter to the scholarship benefactor, please either mail or personally deliver it to the below name and address. The Office of Development will forward your letter to the benefactor on your behalf. Please note that you may send all of your letters in one envelope.
Attention: Jamie Haynes
Office of Development
200 Heritage Hall
Murray, KY 42071
If you receive multiple MSU scholarships, you must submit individual thank you letters for each award you receive. In addition, if you receive a renewable scholarship, you must submit a thank you letter to the benefactor each year you receive the scholarship. Normal business hours for the Office of Development are Monday through Friday, 8:00 a.m. to 4:30 p.m. (summer hours 7:30 a.m. to 4:00 p.m.). Should you have multiple thank you letters to submit, please note that you can send them all in one envelope.
Thank you letters for scholarship awards made during the 2014-2015 academic year must be submitted to the above address no later than October 1, 2014. Failure to do so will result in a spring 2015 class registration hold placed on your account.