POLICY NUMBER: IV D
APPLIES TO: STAFF AND TWELVE-MONTH FACULTY
EFFECTIVE DATE: July 1, 2017
REVISED FROM: February 17, 1990
The University recognizes the following holidays for all regular employees except faculty on academic year contracts:
- Independence Day
- Labor Day
- Presidential Election Day (every 4th year)
- Wednesday prior to Thanksgiving Day
- Thanksgiving Day
- Friday following Thanksgiving Day
- Christmas Eve
- Christmas Day
- Three days to be assigned around the Christmas Holidays
- New Year's Eve
- New Year's Day
- Martin Luther King Jr.'s Birthday
- Spring Break (last 3 days of the scheduled break)
- Memorial Day
Establishing the University Calendar
- Specific dates shall be established for University holidays each year based on legal holidays and the University calendar.
- When a recognized holiday falls on a Saturday, the preceding Friday shall usually be observed as a holiday.
- When a recognized holiday falls on a Sunday, the following Monday shall be observed as a holiday.
- The holiday calendar will be distributed to all departments each year by Human Resources.
Holiday Compensation for Regular Employees
- All regular employees will receive all the holidays off with regular rate of pay as long as it does not conflict with departmental schedules and meets the following conditions:
- The employee must work the scheduled work day before and the next work day after any designated holiday; or
- In the event the employee was absent the day before and/or the day after the designated holiday, any such absence was excused with pay due to vacation, sick leave, or other excused absences with pay; or
- If a holiday occurs on a full-time staff employee's regularly scheduled day off, either another day off at the regular rate of pay or regular rate of pay for the holiday will be granted.
- Compensation for any regular employee required to work on a holiday is described below.
- Any non-exempt employee required to work on a holiday by the administrative head of the employee’s department will receive his/her regular pay for hours worked, but no less than regular holiday pay, and may choose one of the following options of additional payment:
- Pay at the employee's regular rate of pay for hours worked during the holiday period or
- Receive holiday compensatory time at the regular rate of pay for each hour worked. The scheduled time off must be at a time approved by the supervisor.
- Any hours actually worked in a workweek that exceed 40 will be paid at the overtime rate of 1 ½ times the regular rate during the workweek.
No Holiday Compensation
No Holiday Compensation
Employees whose employment falls into the following categories will not be paid holiday compensation:
- Temporary employees who work on a holiday are paid based on the hours worked only and will not receive holiday pay.
- Regular employees who are not scheduled or contracted to work when the holiday occurs (i.e. 9 or 10 month employee).
- Employees on time off without pay when the holiday occurs due to departmental schedules or budgets
EXAMPLE: An employee not working during the summer will not receive pay for holidays during this time.