Annual Military and Emergency Duty Leave
POLICY NUMBER: IV H
SUBJECT: ANNUAL MILITARY LEAVE WITH PAY
APPLIES TO: FACULTY AND STAFF
EFFECTIVE DATE: March 13, 2014
REVISED FROM: July 1, 1993
ANNUAL MILITARY AND EMERGENCY DUTY LEAVE
Any employee who is a member of the National Guard or of any reserve component of the Armed Forces of the United States or of the reserve corps of the United Stated Public Health Service shall be entitled to leave of absence from his or her duties, without loss of compensation or vacation time, while in the performance of duty or training in the service of any state or of the United States under competent orders as specified in this policy.
In any one (1) federal fiscal year (October 1 through September 30), employees while on military leave under this policy shall be paid their salaries or compensations for a period or periods not exceeding twenty-one (21) calendar days. Any unused military leave in a federal fiscal year under this policy shall be carried over to the next year. Any unused military leave under this policy shall expire two (2) years after it has accrued.
This policy will be implemented in a manner consistent with that of the Commonwealth of Kentucky's Personnel Cabinet.
The employee, or an appropriate officer of the service for which the leave is requested, must notify the employee's supervisor and Human Resources that the employee intends to leave the employment to perform service. The notice may be verbal or written, and may be informal and does not need to follow any particular format. If feasible, notice should be provided at least thirty (30) days prior to departure for service. The giving of notice prior to the beginning of the leave is not required if prevented by military necessity or is otherwise impossible or unreasonable under all the circumstances. A copy of appropriate orders must be provided to Human Resources in order to receive continued pay under this policy.
Employees may use accrued vacation leave for absences beyond the period provided for in this policy.