POLICY NUMBER: III H
APPLIES TO: STAFF
EFFECTIVE DATE: July 1, 1993
REVISED FROM: February 17, 1990
Attendance on the job by all employees is vitally important to the smooth functioning of operations at the University.
- Notifying Supervisor of Absence
- The supervisor must be notified by the employee as early as possible but not later than the beginning of the shift on the first day of absence.
- The supervisor must be informed if the absence is prolonged beyond the intended absence.
- The next level supervisor may be notified if the employee is unable to notify his/her supervisor. The supervisor notified will inform the immediate supervisor so that arrangements may be made to cover the workload of the department.
- Consequences of Failure to Notify Supervisor or Department of Absence
Absence for three (3) or more consecutive working days may be cause for separation without notice.
- No pay is authorized for the following unexcused absences:
- Failure to present adequate justification for the absence upon return to work.
- Absence from work without approval of the supervisor or timely notification of the employee's department.
- Accrued vacation days may not be used for absences without giving proper notification to the supervisor.
- Accrued sick leave may not be used unless the employee has notified his/her supervisor and presents a signed statement from his/her physician if requested by the supervisor. A signed statement from his/her physician may be requested by the supervisor after three (3) consecutive days absence or if a pattern of abuse of sick leave exists.
- Centralized University Records
The Payroll Office maintains a central record file for all absences. These records are the official records of accrued vacation and sick leave.
- Each department within the University shall report absences to the Payroll Office on forms provided monthly.
- The immediate supervisor of the employee is responsible for the accuracy of these reports.