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Leadership Roles

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Leadership: Duties and Responsibilities

The Regents College: Duties and Responsibilities

College Head, RCC Officers and Representatives,

Resident Director and Resident Advisors, First Year Leaders

 

College Head

Administration:

• Lead planning and development of college programming and activities

• Encourage involvement by student, faculty, staff, alumni, and community members of the college

• Act as ombudsperson for students in the college

• Serve on the Council of College Heads and its subcommittees

• Manage college budgets

• Consult and collaborate with the Residence director and Housing personnel in management of the college building and facilities

•  Maintain office hours within the residence hall

• Attend weekly RD/RA, Regents RCC Executive Board and RCC meetings

Advising:

• Serve as adviser to the College Council

• Select, train, and manage First Year Leaders

• Serve as resource for the residence Director and Resident Advisers

• Develop appropriate tutoring and advising within the college to supplement general academic advising

• Coordinate advising of student organizations, activities, and teams by college faculty, staff, and students

Promotion and Development:

• Cooperate with other university offices in activities which help meet the essential goal of student retention

• Represent the college in commencement, investiture, and other university ceremonies

• represent the Council of College Heads on university committees

• serve as a role model to members of the college

• Provide leadership and support for cooperative programs of the colleges and the Residential College Association

• Maintain contacts with parents and alumni

• Recruit students to attend the university

• Promote the college and the residential college system both on and off campus

• Cooperate with offices which may initiate development activities, including grants, for the college

 

President

• Attend weekly Regents RCC Executive Board and RCC meetings

Convene and preside over meetings of the executive Board and the RCC

• Appoint standing and special committees and their chairs

• Endorse college fund expenditures which require approval

• Break ties in any college voting procedure

• Determine (with the Vice-President) whether absences from Council meetings are excused

• Facilitate evaluations

• Take necessary action (with the input of other executive Board members) when time constraints or other circumstances prevent the full RCC from ruling on the issue

 

Vice President

• Attend weekly Regents RCC Executive Board and RCC meetings

• Act as college leader during the temporary absence of the President

• Serve as chairperson of college committee(s) as designated by the President

• Succeed to the office of President should it become vacant for any reason

• Maintain records of members’ eligibility to hold office, including attendance records

• Determine (with the President) whether absences from Council meetings are excused

• Vote on issues brought before the RCC

• Serve as parliamentarian for the council

• Facilitate recognition

• Supervise the impeachment process

 

Secretary/Treasurer

• Attend weekly Regents RCC Executive Board and RCC meetings

• Keep minutes and records of the Executive Board and RCC meetings and decisions

• Correspond with members and other parties as needed

• Notify members about meetings

• Notify RCC members when they have accumulated two unexcused absences

• Maintain accurate records of funds and expenditures for which the executive Board and RCC are responsible, as deemed necessary by the College Head

• Arrange and endorse any authorized expenditures, as needed

• Vote on issues brought before the RCC

• Act in the absence of the Vice-President until a replacement can be elected

 

RCA Representative

• Attend weekly Regents RCC Executive Board and RCC meetings

• Keep the RCC and other college members informed about the policies and activities of the RCA

• represent the interests of the college before the RCA

• vote in RCC and RCA meetings as he/she believes best reflects the opinions and interests of college members

• Serve as needed on RCC committees

• Attend weekly RCA meetings

 

SGA Senators

• Attend weekly Regents RCC Executive Board and RCC meetings

• Represent and act for the college as members of SGA

• Keep the RCC and other college members informed about the policies and activities of the SGA

• Vote in RCC and SGA meetings as they believe best reflects the opinions and interests of college members

• serve as needed on RCC committees

Attend weekly SGA meetings

 

Historian

• Attend weekly Regents RCC Executive Board and RCC meetings

• Acquire and preserve historical records and materials for the college

• Assist with the college newsletter and other publicity

• Help facilitate college programming

• Vote on issues brought before the RCC

• Serve as needed on RCC committees

 

Floor (to be appointed) and Commuter Representatives

• Attend weekly Regents RCC Executive Board and RCC meetings

• Vote on issues brought before the RCC and, with the Alternate Floor Representatives, communicate to the executive board and college staff the views and concerns of college members

• Promote college programs and policies

• Encourage members’ participation in college activities

• Serve as needed on RCC committees

FLOOR AND ALTERNATE FLOOR REPRESENTATIVES:

• Assist in a minimum of two official RCC events/programs (as sanctioned by the RCC president) per semester

• Post their contact information beside the elevators on the respective floors and make themselves available for student input

• Floor Representatives are responsible for voting, in consultation with the Alternate floor Representatives, on behalf of their entire floor

• When a floor representative and an Alternate floor representative from the same floor are in strong disagreement regarding any issue, the Floor Representative should abstain from voting

• If the Floor Representative is unable to attend the meeting, the Alternate Floor Representative shall vote instead

• Either a Floor Representative or an Alternate Floor Representative from each floor should attend every meeting

• Attendance policies and impeachment procedures, as defined in Article VII, are applicable to these offices

 

Women’s Athletic Director

• Attend weekly Regents RCC Executive Board and RCC meetings

• Coordinate all aspects of college participation in intercollegiate sports and recreation activities within the university

• Keep RCC and other college members informed of the dates and times of all activities

• Strive to generate enthusiasm for and participation in collegiate and intercollegiate athletic activities

• Facilitate RCC team building

• Vote on issues brought before the RCC

Recruit players/participants from within the college as well as commuter students

Hold team try outs

Schedule team practices

Identify coaches/team captains for both A and additional teams

Identify two qualified officials per major sport for each male RC team

• Maintain communication with all participants about games, and subsequent scheduling changes

• Pick up and distribute championship T-shirts

• Be fully informed about all Campus Recreation policies and procedures and be able to communicate to all participants

• Understand all participant eligibility requirements

• Check team roster on weekly basis to see who’s signed up and who is participating regularly as opposed to those what are “taking up a spot”

• Motivate and encourage participants

• Maintain communication with College Head and Campus Recreation Coordinator

 

Men’s Athletic Director

• Attend weekly Regents RCC Executive Board and RCC meetings

• Coordinate all aspects of college participation in intercollegiate sports and recreation activities within the university

• Keep RCC and other college members informed of the dates and times of all activities

• Strive to generate enthusiasm for and participation in collegiate and intercollegiate athletic activities

• Facilitate RCC team building

• Vote on issues brought before the RCC

Recruit players/participants from within the college as well as commuter students

Hold team try outs

Schedule team practices

Identify coaches/team captains for both A and additional teams

Identify two qualified officials per major sport for each male RC team

• Maintain communication with all participants about games, and subsequent scheduling changes

• Pick up and distribute championship T-shirts

• Be fully informed about all Campus Recreation policies and procedures and be able to communicate to all participants

• Understand all participant eligibility requirements

• Check team roster on weekly basis to see who’s signed up and who is participating regularly as opposed to those what are “taking up a spot”

• Motivate and encourage participants

• Maintain communication with College Head and Campus Recreation Coordinator

 

RA Representative

• Attend weekly Regents RCC Executive Board and RCC meetings

• Represent the Resident Advisor staff

• Promote understanding between the college’s residents and housing staff

• Vote on issues brought before the RCC

• Serve as needed on RCC committees

Inform RCC of upcoming RA programs

Voice the concerns of RA Staff at RCC meetings

Encourage RA and resident involvement in RCC programming

 

Service Chair

• Attend weekly Regents RCC Executive Board and RCC meetings

• Responsible for Recycling in Regents

• Organize Regents’ team for Relay for Life (annual philanthropy)

• Help advertise for Regents and/or campus-wide service activities

• Manage Fundraising Activities

• Spearhead all donations and/or drives and/or community activities for the year

• Keeps RCC and Regents residents informed of community service activities throughout Murray

• Organize clean-up committees after major Regents programs and events

• Coordinate at least one service program each semester

• Elected annually unless student cannot fulfill his/her role

 

Social Chair

• Attend weekly Regents RCC Executive Board and RCC meetings

• Designated Chairman for Campus-wide activities (Homecoming events, Hanging of the Greens, All Campus Sing, etc.)

• Coordinate between RA programs, RCC programs and Campus-wide programs to avoid conflict

• Act as a “party-planner”, organizing a variety of social activities (with the help of a committee) performing various planning activities (ordering food, providing necessary supplies, decorating, etc.)

• Arrange set-up and clean-up committees

• Assist with Regents College activities and/or programs

• Elected annually unless student cannot fulfill his/her role

 

Commuter Representative

• Attend weekly Regents RCC Executive Board and RCC meetings

• Serve as a liaison between Regents RCC and Regents Commuter students

• Update commuters on Regent’s college events and/or programs on a weekly basis

• Communicate any concerns and/or issues of non-residents

• Aid in Regents College activities and/or programs

• Elected annually unless student cannot fulfill his/her role

 

International Student Representative

• Attend weekly Regents RCC Executive Board and RCC meetings

• Serve as a liaison between Regents RCC and International Students

• Update International students on Regent’s college events and/or programs on a weekly basis

• Communicate any concerns and/or issues of international students

• Act as Co-Chairperson for Regent’s Annual International Dinner

• Elected each semester (Fall/Spring)

 

Assistant/College Head

• Attend weekly RD/RA, Regents RCC Executive Board and RCC meetings

• Perform 12 service hours per week

• Coordinate, schedule, and promote all college programming

• Maintain 1st and 2nd floor bulletin boards

• Meet regularly with College Head, Housing Staff, and the RCC Executive Board

• Oversee College facility and equipment usage and scheduling

• Perform other duties assigned by the College Head

 

First Year Leaders

The First Year Leader serves as a vital link between students and the residential colleges.  The First Year Leader serves both as a leader and a role model for these students.  The primary focus is to network with the student group assigned to the First Year Leader and to maintain ongoing contact throughout the first year.  Students selected as First Year Leaders will enroll in the appropriate residential college section of GUI 252.

Specific Duties:

• Attend and participate in the First Year Leader training workshop held in mid August

• Attend all Great Beginnings Events and all scheduled FYL meeting

• Maintain contact with students during the first year, particularly midterm, prescheduling, and prior to final exams as well as be able to assist students on a regular basis, as needed

• Attend GUI 252 class meetings and complete assigned work

• Work with the College Head in assisting students needing special help

• Maintain e-mail, and/or facebook, posting announcements, events, etc.

• Maintain a 2.5 minimum GPA (cumulative)

Other Duties:

• Model healthy behavior

• Be knowledgeable about campus and community resources

• Be supportive of the residential college system

• Live by university rules and regulations

• Encourage and help facilitate students’ participation in campus activities

• Encourage and help facilitate students’ expectations of going to class and developing appropriate study skills

• Maintain strict confidentiality about information shared between the College Head and students

Note: 

• You may be relieved of your duties and fail this class if you do not meet the requirements or fail to comply with all duties

• You must notify your College Head in writing of your decision to resign

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